Stock Count:

The stock count procedure operates in the following sequence:

• Start Copy - This will create a count sheet, copying the current on hand values to the count sheet.
• Run Count Report - Print the count report in order for the count values to be written up in the store or sales outlet.
• Count values can the be captured in the spreadsheet as shown above. Fractions are allowed in the capture. Remember that the units to be entered is the units in which the stock is purchased and not sold.
• The Count Variance Report can then be printed to check the deviations and correct capturing mistakes. This process can be repeated until the operator is sure that the count captured is correct. The final variance report will then show the value of stock lost or gained. The reasons for this variance can then be investigated. Usually a variance of a small percentage is acceptable as liquid fractions are estimated roughly when counting and would deviate from the computer system by a small margin.
• Once the stock capture is correct, “update Stock Levels” can be executed to adjust the computer stock levels to the counted levels.

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