Receipts, Issues and Adjustments forms the basis of this backoffice function. This function should mainly be used to receive stock from outside suppliers, issue stock to Sales Cost Centres and to adjust stock for spillages and breakages.

Receipts:

This function can only be performed on Cost Centres of type ‘C’. This type of cost centre indicates to the system that it is a store and can therefore receive goods. The reason for this is to ensure that best practice is followed in the total stock control process. It is very difficult to control stock if it is not controlled through the “Store” concept. A store receives stock and then issues it to where it is needed.

The document that would be used to capture information in receipts would typically be a delivery note or invoice from the supplier. The quantity to be captured is important and must follow the ‘Unit of Measures’ set up in the Inventory setup program. Pricing information is very important to be captured correctly as this is used to calculate the average cost throughout the system.

Issues:(Stock Transfer and Asset Tracking)

Stock is transferred from one Cost Centre to another by using this function. A store will issue stock to a Sales Cost Centre such as a Bar. Assets can also be transferred from one Asset Cost Centre to another by using this function. In this way the system can keep track of the location of assets in the organisation as well. The document to used by this function is typically called a Stock or Asset Requisition.

Adjustments:

This function is used to change stock levels in the computer by adjusting it by positive or negative quantities. The reason must also be recorded and is typically due to breakages.

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